Summer is the perfect season for hosting outdoor events. From music festivals to community gatherings, block parties, and more, the warm weather and longer days provide the ideal setting for a range of activities. For an event organizer, the warmer weather can bring added stress to deliver a great experience while keeping guest’s safety and security in mind. Fortunately, as Vancouver’s trusted, premiere security provider, we have all the tips and tricks on how to safely conduct outdoor events this summer!
1. Conduct a Risk Assessment
Before hosting any outdoor event, it's important to conduct a thorough risk assessment or engage a security company to conduct one on your behalf. It’s important to consider the size and scope of the event, the expected attendance, and any potential hazards. You should also evaluate the location and infrastructure of the event site to identify any weaknesses in the security measures and potential risks. Based on your findings, develop a comprehensive security plan that includes contingencies for potential security breaches, medical emergencies, and weather-related incidents.
2. Hire Professional Security Guards
Hiring professional security guards is crucial to ensuring the safety of your outdoor event. IntercomLux security guards are trained to identify potential risks and threats and can provide a visible security presence which deters potential criminals and mischief. Professional security guards can also provide crowd control and manage access control points, reducing the risk of unauthorized access to restricted areas. At IntercomLux Security, we provide highly trained security guards who are equipped to handle all types of security situations and collaborate with you – from start to finish – to ensure the safety and security of your event.
3. Implement Access Control Measures
Implementing access control measures is another critical aspect of conducting a safe outdoor event. By controlling access to the event site, you can reduce the risk of unauthorized individuals entering and causing harm to attendees. Access control measures can include checkpoints, bag searches, and ticketing procedures. You can also use fencing and barriers to control access to restricted areas. At IntercomLux Security, we can help you develop and implement effective access control measures that meet your specific needs and ensure they are enforced when the big event day rolls around.
4. Monitor the Crowd
Monitoring the crowd is essential to identifying potential security risks and ensuring the safety of all attendees. By monitoring the crowd, you can identify and address potential issues before they escalate into more significant problems. If you’ve engaged a security team to help with your event, the security professionals will be able to utilize the surveillance cameras to monitor the event site and identify any suspicious behavior. At IntercomLux Security, our guards are equipped with advanced video surveillance skills that can help you monitor your outdoor event and respond quickly to any security concerns.
5. Have a Plan for Emergencies
The safety of your event should be your number one priority, and having a plan for emergencies will help keep your attendees safe and secure throughout your event – no matter the scenario at-hand. Your emergency plan should include contingencies for medical emergencies, severe weather, and security breaches. Make sure all staff members are trained on the emergency plan and know what to do in case of an emergency. IntercomLux’s professional security guards can help you develop a comprehensive emergency plan and provide support and resources in case of an emergency. Our team can also help with training and briefing your staff to ensure there is alignment across all teams and departments in case of an emergency.
Hosting an outdoor event in the summer requires careful planning and preparation to ensure the safety and security of all attendees. By conducting a thorough risk assessment, hiring professional security guards, implementing access control measures, monitoring the crowd, and having a plan for emergencies, you can host a successful and safe outdoor event. Partner with IntercomLux Security on your next outdoor event for the best comprehensive security solutions in the Lower Mainland.
About IntercomLux Security
Owned and operated in Vancouver, BC, IntercomLux is a full-service security company providing a wide range of unique clients with tailored security solutions. To receive a risk consultation and a complementary quotation, reach out to our team of experts today: inquiries@intercomlux.com | 604-283-8599